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GUIDELINES FOR THE
OPERATION OF THE ERIC BERNE MEMORIAL AWARD (EBMA) IN TRANSACTIONAL ANALYSIS
2005
I. PURPOSE OF THIS MANUAL
- To provide guidelines for the activities of the EBMA
Committee Members (Members) and Chair (Chair) in conjunction with the ITAA
office staff (Staff) and the Vice President of Research and Innovation
(VPR&I) as well as for the Committee's communication with the Board of
Trustees (BOT).
- To provide guidelines for the selection of the Committee
members, and Chair.
- To provide guidelines for the ITAA office staff to handle
nominations and arrangements for the Eric Berne Memorial Award in Transactional
Analysis (EBMA).
II. GENERAL DESCRIPTION OF THE ERIC BERNE MEMORIAL AWARD
- The Eric Berne Memorial Award in Transactional Analysis
was established to give recognition to authors who have made a major
contribution to Transactional Analysis.
- The EBMA is awarded for a highly original and innovative
published concept or idea that constitutes a major theoretical and practical
advance to the field of transactional analysis, and has had a significant
impact on the transactional analysis community. The EBMA is not given to an
author's body of work.
III. EBMA COMMITTEE
- General Description
- The EBMA Committee is a committee of the Research and
Innovation Division of the ITAA. It reports to the BOT and coordinates its
activities through the VPR&I.
- The Committee is composed of a Chair and a maximum of
nine (9) Members.
- The procedures of the Committee shall be administered
by the Committee through a process of consultation with the Chair and the
VPR&I after which they shall be forwarded to the BOT for incorporation into
the Guidelines.
- The deliberative process whereby the Members choose the
award shall be strictly confidential during the whole period of deliberation,
starting January 1 until the EBMA winner is chosen. Only the Chair, the Members
and Consultants shall participate in the discussions and decisions. Any attempt
to approach the Chair, Members and Consultants regarding the specific aspects
of the process shall be regarded as highly inappropriate.
- In the EBMA selection process, all parties involved
will take any possible measure to minimize the impact of political pressures,
popularity of particular individuals, previous reception or non-reception of an
award, and undue influence of any particular group or theoretical orientation.
- Committee Members:
- Nomination of Members
- The nominations for appointment to the EBMA committee
are to be as open as possible to all members of the ITAA community. Insofar as
possible, membership in the Committee is to represent the diversity of
membership in the worldwide TA community with respect to gender, age,
ethnicity, nationality, seniority in ITAA, geography, area of specialization or
application, and theoretical and practical orientations.
- Members of the Committee shall posses the expertise
and demonstrated competence necessary for judging and rewarding innovations in
transactional analysis.
- EBMA Committee members have to be members of the ITAA
in good standing.
- The Committee membership shall change gradually as
the members resign, or their term of office runs out.
- Appointment of Members
- Nominations for Committee membership shall be
presented by the Chair to the members. The nominees name will be presented to
the members and unless there is an objection, the nominee shall be appointed as
a member of the Committee.
- If there is (are) one (or more) objections to the
nominee, the members will discuss the concerns of the objectors and make one
more round of votes. If objection continues the nominee will be thanked and
notified of the rejection.
- Appointments of Members shall be advanced for
ratification to the Board of Trustees (BOT) by the VPR&I.
- The maximum term of a Member shall be five years
after which the Member's tenure will end. After a two year period the Member
will be eligible for re-election.
- The Duties of the Members shall be:
- To nominate and elect a Chair.
- To deliberate and make decisions with the Chair and
VP R&I regarding the policies of the Committee.
- To exclusively and independently evaluate, by rating
and eventually rank ordering, the nominations presented to the Committee for
the EBMA.
- The Chair
- The Chair shall be elected from the Committee
membership for a term of three years. After the three years the Chair can be
re-nominated and re-elected by a majority vote of the members.
- Should the Chair resign and should there be no
replacement the VPR&I will temporarily serve as Acting Chair or find an
ITAA member who will serve as Temporary Chair, until a Chair is found.
- The duties of the Chair shall be to:
- Oversee the publicity and call for papers for the
award.
- Oversee the nominating, ranking and voting process.
- Canvass the ITAA membership for Members willing to
serve on the Committee and present those who are willing to serve to the
Committee for election.
- Work with the Members and the VPR&I to develop
and improve Committee operations.
- Interact with the ITAA membership to gather
suggestions and deal with dissatisfactions.
- The Chair does not participate in the evaluation of
nominations or in the vote to choose an award from among the worthy
nominations. However, the chair is authorized to decide how to break ties when
ties develop in the granting of awards.
IV. AWARD PROCEDURES
- Nominations
- Nominations for the award will be considered each year.
The award will be limited to one per year, except in the case there is an
irresolvable tie between two worthy nominations.
- All nominations for the EBMA must be received by the
office no later than December 1 to be considered for the EBMA the following
year. The materials required to make a nomination are specified in
Appendix 2 ("Call for nominations for the Eric
Berne Memorial Award in Transactional Analysis") This information is
distributed to TA Associations and published in the TA Journal, the Script and
other TA publications.
- To be eligible for nomination, the contribution must
have been published in a professional journal, book, or other publication.
Unpublished dissertations are not eligible for the EBMA.
- All published contributions included with the
nomination must have been published by Dec. 31st, three years before the
deadline year I.e., for the 2006 EBMA, only contributions published before Dec.
31st, 2002, will be considered.
- If a nominee is a member of the EBMA committee, that
member will be exempted from the award process for that year.
- Nominations for the award may be submitted to the
committee by individuals, groups of individuals, or organizations and must be
accompanied by copies of the publication and specific documentation required by
the committee.
- Nominators shall inform the Nominee of their intentions
and the Nominee will be invited to suggest additional materials to be submitted
to support the nomination.
- Considerations, deliberations and decisions regarding
the award are the responsibility of the Chair and Members, who may use
consultants of demonstrated competence to aid in the review of nominations and
serve in an advisory capacity to the Committee.
- The EBMA will be presented at the annual conference of
the International Transactional Analysis Association.
- Steps of the EBMA selection process.
- Overview. The award procedures have been divided
into six steps:
- Publicity
- Screening
- Securing Committee members and/or Committee
consultants
- Committee Ratings
- Committee Voting
- Final Arrangements
- Publicity. Publicizing calls for EBMA
nominations and requests for committee consultants.
- ITAA Publications.
- The Chair the EBMA Committee will arrange with the
Editors and the Consulting Editor of the Transactional Analysis Journal and The
Script to place publicity about the award in both ITAA publications on a
regular schedule shown below. The document "Call for nominations for the Eric
Berne Memorial Award in Transactional Analysis" (Appendix 2) may be edited to serve as needed for
this publicity.
- While it is the responsibility of the Chair to
insure that this publicity is carried out the ITAA staff and Consulting Editor
are requested to be aware of the schedule and to arrange the publicity,
informing the chairperson if any revisions or changes need to be made.
- Schedule for Publicity:
Transactional Analysis Journal issues:
- April (January 1 deadline)
- July (April 1 deadline)
- October (July 1 deadline)
The Script issues:
- May-June and July issues - major announcements
(May 1 and June 1 deadlines)
- August issue - smaller announcement (July 1
deadline)
- September-October issue - largest announcement
(September 1 deadline)
- November issue - final announcement (October 1
deadline)
Other TA Association's journals and
newsletters:
- The Chair will arrange with the staff to send out
a letter in February of each year to the Presidents of other TA Associations
and to the Editors of other TA journals and newsletters, requesting that they
publicize the Call for EBMA.
- Nominations. This letter is to be sent with
a cover letter signed by the Chair. (See Appendix
2 and Appendix 3.)
- Screening.
- The Screening stage to be coordinated between the
ITAA office Staff and the Chair involves:
- Evaluating the completion of the materials required
for the nomination,
- Informing the person(s)making the
nomination,
- Informing the person(s) nominated of the status of
the nomination,
- Acquiring additional materials to complete the
nomination, if needed.
- ITAA Office staff responsibilities.
The responsible ITAA office staff person is requested
to:
- Note the date received on the materials.
- Forward one copy of the application and materials
of the publications being nominated to the Chair for review and assignment.
(The office will retain the original copy of the nomination materials and the
copy of the publication for reproduction and distribution to the EBMA Committee
members and consultants for review.)
- EBMA Committee Chair's
responsibilities.
The Chair will review the nomination materials and:
- Ascertain if the written information and materials
provided are complete or if additional materials are required.
- In the event that the nominee is a member of the
committee, the Chair will inform the member that he/she has been nominated for
the EBMA and that they cannot be involved in the award process for that year.
- Inform the Staff about the status of the nomination
(completion of nomination materials) so that they may send out the following
letters:
The EBMA Acknowledgment Form Letter (Appendix 4) to the person(s) making the
nomination, confirming that the necessary materials are complete or specifying
additional materials that are needed.
The EBMA Nominee Form Letter (Appendix 5) advising the nominee of the fact that
they are being nominated for the award, inviting them to consult with
nominators about additional materials in support of the nomination and
inquiring if they will accept it if awarded.
- Securing Committee members and/or
Committee consultants.
- After the nominations are screened, and the number of
completed nominations is determined, the Chair shall contact the Members and
ascertain their availability for evaluating the nominations. A minimum of three
(3) committee members or consultants who will complete thorough evaluations and
ratings are required of each nomination. If an insufficient number of members
are able to make the commitment to evaluate the nominations, the Chair will
look for consultants to take their place.
- b. Committee Consultants shall serve for one
nomination term and shall be selected on the basis of the same requirements for
service as was described for members under the section
III,B,1 on Members, above.
- Evaluation.
- ITAA office staff responsibilities: The following
materials will be sent by the staff to the evaluators (members and consultants)
assigned by the EBMA Committee Chairperson to rate each nomination:
- EBMA Evaluator Cover Letter (Appendix 6).
- EBMA Committee Rating Form (Appendix 7).
- Nomination Form received from person(s) making the
nomination.
- A copy of the publication(s) being nominated for
the award.
- Once returned to the ITAA office, the staff
will make copies of the returned Rating Forms and forward them to the Chair.
- Evaluator's responsibilities
- The evaluators shall complete the EBMA Committee
Rating Form (Appendix 7), which provides an
evaluation of the nomination on the basis of a five-point scale applied to
three categories.
Categories
* ORIGINALITY of the contribution within transactional
analysis.
* RELATIONSHIP to existing theories and fields of
application in transactional analysis.
* POSITIVE IMPACT the contribution has had on
transactional analysis theory and/or applications.
- Once completed the evaluators shall mail,
or FAX and mail their rating forms to the ITAA office.
- Chair's
responsibilities.
- The Chair will make the evaluator assignments and
the staff will distribute the necessary materials for review.
- All necessary materials must be sent to the
Evaluators no later than February 15th of the award year and the evaluations
must be returned by April 1 to the Chair.
- The three scores of the evaluators will be
averaged. All nominations receiving the average score of more than 3.5 will be
deemed worthy of receiving the award.
- If no nomination is considered worthy no award will
be given.
- If only one nomination is deemed worthy it will
automatically receive the Award. If more than one is deemed worthy, a vote to
choose among them will proceed.
- Voting.
- If there is more than one nomination deemed worthy
the committee will vote by rank ordering the finalists. The Evaluators, that is
the committee members participating and consultants brought in any given year,
will receive and return Voting Letter and Voting Form. (Appendix 8)
- The rank orders will be summed up. The finalist with
the lower vote will receive the award.
- If there is a tie in the above vote the Chair is
authorized to decide how to break the tie.
- If there any "grey areas" which cannot be resolved by
the above procedures, the Chair, Members and Consultants, in a confidential
discussion, without any outside influence will deliberate and come to a
conclusion. However, they may include the VPR&I in their deliberations.
- Only the Evaluators (Members and Consultants) shall
be involved in rating and rank ordering the nominations. The Chair shall
participate in the voting to break a tie only.
- The votes shall be opened and counted by at least two
staff members or one staff member and the Chair.
- Final arrangements.
During this stage, the Chair will work with the Staff and
President of ITAA to make arrangements for the presentation of the award at the
annual ITAA Conference. This will include:
- Arranging for the notification of the winner(s) of
the award, and requesting that they prepare a brief acceptance speech for the
awards ceremony.
- Arranging for the notification of the nominees that
did not receive the award, and their nominators. (See
Appendix 11.)
- Informing the Members, the VPR&I and the ITAA BOT
of the award.
- Designing and purchasing the plaques to be presented
to winner(s).
- Organizing the ceremony for the presentation of the
award at the annual ITAA Conference.
- Scheduling and arranging for the award ceremony with
the ITAA President and the Conference organizers.
- Arranging for a presentation speech by the Chair, the
VPR&I or the President in that order of preference.
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